只收集办好赛事所需的信息。

Registration collects team and division data, player names, emails, gender, captain phone, optional WeChat, DUPR ID/profile, entered and effective ratings, birth years, event-year age eligibility summaries, attestations, and timestamps. Teammate Finder may collect a display name, email, ZIP code, optional phone/WeChat, preferences, introduction, and contact method. The assistant may retain questions, responses, and limited technical logs.

Registration drafts are stored in this browser until submitted, cleared by the user, or removed with browser data. Do not enter real personal information on a shared device.

We collect birth year only for age-group eligibility. We do not collect full dates of birth, identification, separate guardian consent, team logos, card numbers, payment tokens, or future-event marketing consent.

Data is used to validate eligibility, process registration and payment, send event notices, manage rosters and waitlists, facilitate matching, prevent fraud, audit DUPR information, provide support, and meet refund and legal obligations. Participants are not automatically added to marketing lists, and personal data is not sold.

After validated payment, team name, division, four player names, and displayed ratings become public. An unrated player shows “3.000 Event Eligibility Value.” DUPR IDs, birth years, age-eligibility summaries, email, phone, WeChat, payment data, and admin notes are never public. Waitlisted team names remain private. Finder cards show the submitted ZIP code and approved tournament details, but never contact details. The organizer coordinates contact exchange only after both sides consent.

Limited data may be processed by Supabase, Stripe, PayPal, Google, Gmail, OpenAI, and Vercel to provide requested functions. The application database is the official record for registration and payment status. Google Sheets provides administrators with a synced reference copy and does not update the application database.

Our use of information obtained through Google Workspace APIs, including derived data, complies with the Google Workspace API User Data and Developer Policy, including its Limited Use requirements. We use this data only for disclosed, authorized event email and administrative synchronization features. We do not use it to develop, train, or improve general-purpose artificial intelligence or machine learning models, or sell or transfer it to third parties for those purposes.

The event AI assistant does not directly access the connected Gmail mailbox or administrative Google Sheets. Do not submit private emails, spreadsheet contents, or other sensitive information in chat.

Operational team/player contact data in the application is retained through November 30, 2026, then anonymized. Private Finder contact data and assistant logs are deleted that day. Necessary non-contact event, division, aggregate, and payment-reference records may be retained for accounting, disputes, and audit. The Google Sheet remains complete until manually edited or deleted by the Super Admin and is not automatically anonymized.

Controls include passwordless sign-in, server authorization, row-level security, encrypted transport, rate limiting, bot protection, signed webhooks, audit logs, and least-privilege OAuth. No system can guarantee absolute security. Participants may request access, correction, or deletion where consistent with event, accounting, and legal obligations. Captains may edit rosters before the deadline.

For privacy questions, contact cuaaasc.pickleball@gmail.com. Material changes will update the effective date and, when appropriate, be emailed to captains.